CONSTITUTION AND BY-LAWS
TABLE OF CONTENTS
ARTICLE I DEFINITION OF TERMS
ARTICLE II MEMBERSHIP
ARTICLE III INDIVIDUAL RIGHTS AND PRESENT SERVICES
ARTICLE IV *COUNCIL AND COMMITTEE AUTHORITIES
ARTICLE V ELECTION BOARD
ARTICLE VI DESIGNATION OF DISTRICTS
ARTICLE VII RESIGNATION [i.e Registration]
ARTICLE VIII ELECTIONS
ARTICLE IX REMOVAL, RECALL AND FILLING VACANCIES
ARTICLE X REFERENDUM
ARTICLE XI TRIBAL NON-TRUST LANDS
ARTICLE XII SAVINGS CLAUSE
ARTICLE XIII AMENDMENTS
ARTICLE XIV DUTIES OF OFFICERS AND BUSINESS MANAGER
ARTICLE XV OATH OF OFFICE
ARTICLE XVI MEETINGS
ARTICLE XVII RATIFICATION
*UNDER SEC. 1 H. AMENDED (09-10-93)
CONSTITUTION AND BY-LAWS
THE CHEYENNE-ARAPAHO TRIBES OF OKLAHOMA
RATIFIED APRIL 19, 1975
We, the Indians of the Cheyenne-Arapaho Tribes of Oklahoma, in order to promote more unified tribal economic progress, to better transact our tribal business and industrial affairs, to protect our religious rights, to protect and maintain our allotted lands, to look after our just claims and our rights under treaty stipulations, to borrow money from the Federal Government--such funds to constitute a tribal revolving fund from which sums may be lent to individual members of the tribes and to groups of members for cooperative enterprises--to participate in the management of tribal lands and property, to assist and advise in the purchase of land which the government may obtain for landless members of the tribes, to negotiate with the representatives of federal, state, and local governments in regard to all matters affecting the tribes now or in the future, and to further the general welfare of ourselves and our posterity, do hereby adopt the following constitution and by-laws pursuant to the Thomas-Rogers Oklahoma Indian Welfare Act of June 26, 1936, which shall replace as our governing document that constitution and by-laws ratified September 18, 1937, and all amendments thereto.
ARTICLE 1 - DEFINITION OF TERMS
Section 1. Cheyenne-Arapaho Tribes of Oklahoma shall be the name of this organization, and it shall be composed of all persons who qualify for membership pursuant to Article II of this constitution. The word tribes, as used in this document, shall have the same meanings as Cheyenne-Arapaho Tribes of Oklahoma.
Section 2. Cheyenne-Arapaho Tribal Council shall be the governing body of the organization, composed of all enrolled members at least eighteen (18) years of age, and empowered to act on those matters outlined in Article IV, Section 1, of this constitution and by-laws.
Section 3. Cheyenne-Arapaho Business Committee shall be an eight (8) member representative body empowered to act on those matters outilned in Article IV, Sections 2 through 5, and elected pursuant to Article VIII of this constitution and by-laws.
Section 4. Business Manager shall be a full-time, tribal employee selected by the business committee to manage the tribal headquarters and assist the committee as provided in the by-laws. Such employee must have a minimum of six years' experience in the field of administration and management to qualify.
Section 5. Quorum
Section 6. Election Board shall be a board composed of eight (8) members of the tribal council. The Cheyenne and Arapahos shall be represented on this board in the exact proportion as on the business committee.
- a. Business Committee and Election Board: A quorum for each shall consist of at least five (5) of the elected members and must be present to transact tribal business, provided that until the first election for the business committee is held under this constitution and by-laws and the members sworn in, a quorum of the business committee shall be at least eight (8) members.
- b. Tribal Council: A quorum shall be composed of not less than seventy-five members.
Section 7.Referendum shall be the submission of any issue to a direct popular vote of the registered members of the tribal council by mailout ballot. When required by this constitution, the business committee shall direct the election board to conduct all referendums.
Section 8. Headquarters of the Cheyenne-Arapaho Tribes of Oklahoma shall be located in Concho, Oklahoma.
Section 9. As used in this constitution and by-laws, the word shall is deemed to mean imperative or mandatory and to exclude the exercise of discretion. The word may is deemed to mean permission or liberty and to include the exercise of discretion.
ARTICLE II - MEMBERSHIP
Section 1.The membership of the Cheyenne-Arapaho Tribes shall consist of the following persons:
Section 2. Persons who possess blood of another Indian tribe shall not be enrolled if they have shared in any land or money by virtue of having been enrolled as a member of the other tribe.
a. All persons whose names appear on the tribal membership roll prepared pursuant to the Act of October 31, 1967; provided that corrections may be made to the roll at any time, subject to the approval of the Secretary of the lnterior.
- b. Each person of 1/4, or more, degree of blood of the Cheyenne-Arapaho Tribes of Oklahoma, born after October 31, 1967, but prior to the effective date of this constitution and bylaws, both of whose parents are members of the tribes.
- c. Each person of 1/4, or more, degree of blood of the Cheyenne-Arapaho Tribes of Oklahoma, born after October 31, 1967, but prior to the effective date of this constitution and by-laws to a member of the tribes, if such is admitted to membership by a majority vote of the business committee certifying compliance with this section.
- d. Each person of 1/4, or more, degree of blood of the Cheyenne-Arapaho Tribes of Oklahoma, born to a member of the tribes after the effective date of this constitution and by-laws.
Section 3. For purposes of determining degree of Cheyenne-Arapaho Indian blood possessed by applicants for membership, the degree of Cheyenne-Arapaho Indian blood shown on the October 31, 1967, roll shall govern. Corrections may be made in degree of Cheyenne-Arapaho Indian blood shown on the roll if a request, in writing, is received from the enrollee or one of his descendants, and approved by the Commissioner of Indian Affairs. The burden of proof in establishing a degree of Indian blood other than that shown on the roll is on the party making the request.
Section 4. The tribal council shall have the power to enact resolutions and/or ordinances, subject to approval by the Secretary of the Interior, governing future membership and the adoption of new members.
ARTICLE III - INDIVIDUAL RIGHTS AND PRESENT SERVICES
Section 1. To the extent applicable, no person shall be denied by the tribes in exercising self-government those rights guaranteed in TItle II of the Act of April 11, 1968, including freedom of speech, conscience, worship, and assembly.
Section 2. Individual rights in allotted and inherited lands shall not be disturbed by anything contained in this constitution and by-laws.
Section 3. No treaty rights of the tribes shall be in anyway affected by any provision of this constitution and by-laws.
Section 4. The rights of members as citizens of the United States and of the State of Oklahoma shall not be disturbed by anything contained in this constitution and by laws.
Section 5. Existing aids and services extended to the tribes, such as health service, education, extension service, etc., shall not be curtailed because of anything contained in this constitution and by-laws.
Section 6. In all recommendations by the tribes for employment of persons to fill positions with the tribes or within the jurisdiction of the Concho Agency, first preference shall-be given to enrolled members of this organization; and second preference shall be given to persons married to members of this organization.
Section 7. All enrolled members of the tribes shall be eligible for all rights, privileges, and benefits given by this constitution and by-laws, such as claims credits, acquisition of land, all educational grants, and any other future benefits.
ARTICLE IV COUNCIL AND COMMITTEE AUTHORITIES
Section 1. The Cheyenne-Arapaho Tribal Council shall have the authority to act in tribal council meetings concerning the following matters, unless specifically delegated to the business committee by a referendum vote of the members of the tribal council:
Section 2. The Cheyenne-Arapaho Business Committee, subject to applicable federal and state laws, shall have the power to act for the tribes in all matters not enumerated in Section 1 of this Article and in Article Xl and as otherwise restricted by this constitution and by-laws.
- a. Approval of annual budget.
- b. Any surface lease or easement of tribal land in excess of five (5) years.
- c. Legal counsel contracts.
- d. Claims and recovery of land.
- e. To enact resolutions and/or ordinances governing future membership.
- f. Propose amendments to the constitution and by-laws.
- g. Alter district boundaries.
- h. The members of the tribal council my limit or restrict any of the powers of the business committee, but only by referendum vote.
Section 3. The business committee shall not expend and the Bureau of Indian Affairs shall not dispense tribal funds in excess of those set forth in the approved annual budget unless specifically authorized by the tribal council.
Section 4. All action taken by either the tribal council or business committee shall be pursuant to duly adopted ordinances or resolutions and shall be certified by the presiding officer. Action by the business committee shall be by roll-call vote which shall be recorded in the minutes.
Section 5. Compensation for business committee and special representatives:
- a. Mileage Rates: Mileage rates shall coincide with the prevailing Concho Agency mileage rates.
- b. Per diem Rates: Per diem rates shall be based on the prevailing maximum over-night travel rates of the Concho Agency. Payment being computed at six (6) hour quarters beginning at 6:00 a.m., 12:00 noon, 6:00 p.m., and 12:00 midnight.
- c. Compensation to members of the business committee: Mileage and per diem rates may be paid for those meetings specified in Article XVI, Sections 1 and 6, of the by-laws provided that mileage shall not exceed the farthest point in the representative's district to the meeting place, and per diem rates shall apply only while the meetings are in session.
- d. Compensation to members of the business committee and special representatives: Other meetings requiring representation of the tribes as per Article XVI, Sections 2 and 8, of the by-laws, such persons shall be paid per diem, mileage, and common carrier expenses as approved by the business committee.
- e. Computation and Payments:
1. Members of the business committee and election board will be required to sign in and out, so that payment can be determined.
2. Payments shall be made monthly to cover all mileage, per diem, and common carrier expense.
ARTICLE V - ELECTION BOARD
Section 1. For purposes of conducting the initial election under this constitution, the Superintendent of the Concho Agency, his replacement, successor or counter-part shall call a special meeting of the tribal council for purposes of selecting the 8 member board. Following the first election, under this constitution, and election board shall be selected at the annual meeting of the tribal council on even numbered years. Nomination and voting shall be done from the floor. All members shall consent to serve for two (2) years. This board shall appoint a temporary chairman at the time of the election board. Vacancies on the board shIl be filled by appointment of the chairman of the election board. No member of the business committee or any person running for office on the committee shall be eligible to serve on the election board.
- a. The election board will meet at the tribal headquarters within thirty (30) days after its election and select from its members a chairman, vice- chairman. and secretary.
- b. Consistent with the provisions of this constitution and by-laws the board shall establish the necessary dates, qualifications, rules and regulations to govern the election of committeemen and referendum voting. Such rules and regulations shall include provisions for registration, nomination of candidates, the mailing out of and receipt of ballots, the tallying of ballots cast, and the contest of any election or referendum.
- c. The chairman of the board shall, as soon as possible, certify to the business committee, in writing, the results of each election or referendum and present an itemized statement of all expenses.
- a. Compensation to members of the election board shall be at the same rate as to business committee members provided that in conjunction with each election and referendum not more than a total of one (1) working day for organizing, not more than a total of three (3) working days for the establishing of dates, qualifications, rules and regulations, and not more than a total of three (3) workIng days for the conducting and tallying of an election or referendum will be allowed unless approved by the business committee upon evidence of just cause.
Section 4. The business committee and tribal employees shall assist in the elections as required by the election board.
ARTICLE VI - DESIGNATION OF DISTRICTS
Section 1. For the purpose of registration, representation and voting, there shall be four Cheyenne districts, each of which shall be entitled to one representative, and two Arapaho districts, each of which shall be entitled to two representatives. Said districts shall be designated and described as follows:
A. Cheyenne Districts:
- 1. The Seiling, Watonga, and Longdale Districts shall begin at a point located at the northwest corner of Kingfisher County, thence south to the north boundary line of Canadian County, thence west to the northwest corner of Canadian County, thence north three miles, thence west eight miles, thence south three miles, thence west nine miles, more or less, to an intersection with the South Canadian River, thence northwestwardly along the course of the South Canadian River through Waine, Custer, Dewey, and EllIs Counties, to the west boundary of the Concho Agency area, thence north to the northwest corner of the Concho Agency area, thence east along the north line of the Concho Agency area to the place or point of beginning.
- 2. The Kingfisher, El Reno and Calumet District shall begin at a point located at the northwest corner of Kingfisher county on the north boundary of the Concho Agency area, thence south to the north boundary line of Canadian County, thence west to the northwest corner of Canadian County, thence north three miles, thence west eight miles, thence south three miles, thence west nine miles, more or less, to an intersection with the South Canadian River, thence southeastwardly along the course of the South Canadian River to the southeast corner of the Concho Agency area, thence north along the east boundary of the Concho Agency area to an intersection with Interstate Highway 40, thence east along Interstate Highway 40 a distance of four miles, thence north a distance of five miles, thence west to the east line of the Concho Agency area, thence north along the east line of the Concho Agency area to a point three miles south of U.S. Highway 33, thence east to a point two miles east of U.S. Highway 81, thence north a distance of five miles, thence west to the east boundary of the Concho Agency area, thence north along the east border of the Concho Agency area to the north border of the Concho Agency area, thence west to the place or point of beginning.
3. The Thomas, Deer Creek, Weatherford, and Clinton District shall begin at the intersection of the South Canadian River and the east line of Custer County, thence southerly along the east line of Custer and Washita Counties to the southeast corner of Washita County, thence westwardly along the south line of the Concho Agency area to a point six miles west of U.S. Highway 183, thence northerly along a line six miles west and parallel to U.S. Highway 183 to an intersection with the South Canadian River, thence eastwardly along the course of the South Canadian River to the place or point of beginning.
4. The Hammon and Elk City District shall begin at a point on the south line of Washita County sIx miles west of U.S. Highway 183, thence west along the south line of Washita and Beckham Counties to the North Fork of the Red River, thence northwestwardly along the course of the North Fork of the Red River and the Concho Agency area to the west line of the Concho Agency area, thence north along the west line of the Concho Agency area to an intersection with the South Canadian RIver, thence eastwardly along the course of the South Canadian River to a point six miles west of U.S. HIghway 183, thence southerly along a line six miles west of and parallel to U.S. Highway 183 to the place or point of beginning.
B. Arapaho Districts:
- 1. The Canton District shall be that described for the Cheyenne District of Seiling, Watonga, and Longdale (District 1).
- 2. The Geary, Greenfield, and Colony District shall be the total area of Cheyenne Districts 2, 3, and 4 described above.
Section 2. The boundaries of the above described districts may be altered or realigned by the tribal council as provided in Article IV, Section 1. The number of districts and the number of representative of each tribe shall be changed only by a amendment of this constitution and by-laws.
ARTICLE VII - REGISTRATION
Section 1. Members of the tribal council, in order to vote for tribal representatives or to participate in any tribal referendum, will be required to register either in person at the tribal headquarters or by written request to the tribal secretary. Only those persons duly registered will be permitted to run for tribal office.
Section 2.Registration shall be temporarily closed thirty (30) days prior to the date for counting ballots and until the certification of the final results. All elections or referendums shall be publicly noticed at the tribal office, Concho Agency, the tribal newsletter and/or other appropriate newspapers not less than sixty (60) days prior to the date for counting ballots.
Section 3. Cheyenne members of the tribal council not residing within a Cheyenne district and Arapaho members not residing within an Arapaho district may register to vote with any district of their own tribe. Other members, in order to vote, shall register with the district in which they reside by tribe.
Section 4. No registered voter will be allowed to change his place of registration except upon change of residence or for other just cause. Such cause shall be submitted to tribal headquarters, in writing or in person, for consideration by the business committee. The decision of the committee shall be final.
ARTICLE VIII - - ELECTIONS
Section 1.The election of the committeemen shall be determined by those ballots returned to the tribal office not later than 6:00 p.m. on the day set for counting ballots as specified by the election board. Each registered voter shall be furnished a ballot, by mail, containing the names of candidates from his district at least twenty one (21) days prior to counting of ballots.
Section 2. For the purpose of providing staggered four (4) year terms for members of the business committee, those rules and regulations adopted to govern the first election under this constitution shall provide for the election of two (2) Cheyenne and two (2) Arapaho committeemen for two (2) year terms. The election board shall determine by a drawing which Cheyenne district representatives shall be elected for two (2) year terms and which representatives shall be elected for four (4) year terms.
- a. Ballots mailed to registered voters shall be accompanied by a blank envelope and an envelope addressed to the chairman of the election board. Those wishing to vote shall indicate their selection on the ballot, seal it in the blank envelope, and- insert the blank envelope in the envelope addressed to the chairman of the board. The voter shall affix his signature across the back of the addressed envelope. Upon receipt by the board of a ballot, the name on the outside of the addressed envelope shall be checked against the appropriate list of registered voters, the blank envelopes containing the ballot cast by the eligible voter separated from the other and deposited in a sealed box, where it shall remain until counted pursuant to the rules of election.
- b. Those districts electing only one representative shall, in the event no candidate received more than fifty (50) percent of the votes cast, hold a runoff election between the two (2) candidates receiving the most votes. Such elections shall be completed in November in odd-numbered years.
- c. For the first election under this constitution and by-laws in those districts electing more than one representative, each candidate shall file for either a 2-year or a 4-year term. Voters of such districts shall be entitled to cast one vote for a candidate seeking a 2-year term and one vote for a candidate seeking a 4-year term. In the event no candidate receives more than fifty (50) percent of the votes cast, a runoff election shall be held between the two (2) candidates who received the most votes running for a 2-year term and between the two (2) candidates who received the most votes running for a 4-year term.
Section 3.The term of office for each committeeman elected after the first election shall be for a period of four (4) years, or until his successor is duly elected and installed in office.
- a. Each committeeman shall be eligible to serve three (3) consecutive terms. At the completion of his third (3rd) consecutive term, a committeeman shall not be eligible for re-election or eligible to fill a vacancy until a period of two (2) years has elapsed. For the purpose of this sub-section, a partial term shall be considered a term.
Section 4. The term of office of all business committee members elected under this constitution shall commence January 1st after their election. Prior to the first meeting after December 31st, the oath of office shall be administered to the. newly elected members of the business committee. Said oath shall be administered by any member of the Cheyenne-Arapaho Tribes duly designated by the business committee elect. At the first meeting, the business committee shall select the following officers from its membership: chairman, vice-chairman, secretary, treasurer, and sergeant-of-arms. They shall hold office for a term of two (2) years, or until their successors are duly chosen and installed.
Section 5. Eligibility: All registered tribal members who have reached the age of twenty-one (21) years shall be eligible to serve as a member of the business committee, except those persons previously convicted in a court of competent jurisdiction of a felony involving dishonesty. A twenty-five dollar ($25) filing fee will be required of each candidate payable to the Cheyenne-Arapaho Tribes to help defray the election expense.
ARTICLE IX - REMOVAL, RECALL AND FILLING VACANCIES
Section 1. Any member of the business committee charged, in writing, with misconduct or neglect of duty by a fellow committeeman may be removed from the business committee or from an office of the business committee, provided at least five (5) of the members vote in favor of removal. A special meeting of the committee shall be called to consider any removal action; and the accused shall be provided with a minimum of fifteen (15) days notice of said hearing and be provided the opportunity to attend and testify in his own behalf. The decision of the committee shall be final.
Section 2. The Cheyenne-Arapaho Business Committee shall, upon receipt of a valid petition signed by one-third (1/3) of the registered voters of any one district requesting the recall of a representative from that district, directing the election board to conduct an election with sixty-five (65) days from the date of receiving the petition to determine if, in fact, such representative shall be recalled. No such petition shall be honored if received less than ninety (90) days prior to the expiration of the term of the accused. In the event the committee fails to act within sixty-five (65) days, the Superintendent of the Concho Agency, his replacement, successor, or counterpart may so instruct the board.
Section 3. Vacancies on the business committee occurring not less than ninety (90) days prior to the regularly scheduled election for the vacant position shall be filled by a special election conducted by the election board. Such elections shall involve the registered voters in the district which has lost representation and shall be conducted in accord with established dated, rules, and regulations of the election board.
- a. If any of the business committee offices designated in Article XIV become vacant, such vacancies shall be filled promptly by a selection from the remaining members by the business committee.
- b. Any person filling a vacancy may serve through the unexpired term of his predecessor.
ARTICLE X - REFERENDUM
Section 1. Referendum shall be required as follows:
- a. To approve the sale, exchange, or mortgage of tribal lands.
- b. To approve the expenditure of tribal monies, the incurrence of tribal indebtedness, or the encumbrance or obligation of tribal assets for any single transaction or purpose amounting to more than $15,000.00.
- c. Shall a valid petition bearing the signatures of at least 250 council members be submitted to the business committee, the committee shall direct the election board to call and hold, within no less than sixty-five (65) days from the date of receiving the petition, a referendum as directed by the petitioners. Until such referendum is held, action on the issue in questions shall be suspended.
Section 2. The majority of votes in any referendum shall be final and conclusive providing one-third (1/3) of the ballots mailed out are returned for counting; and no issue may be subjected again to a referendum for a period of at least six (6) months.
ARTICLE XI - TRIBAL NON-TRUST LANDS
Section 1. Expenditure or other disposition of all of the net income, rental or profits, and the interest or earnings thereon, derived from non-trust lands now or hereafter owned by the tribes, shall be permitted only if approved by an affirmative referendum vote of the tribal council and shall be for any purpose it desires, provided that expenditures not in excess of $15,000 and only for repairs or upkeep to non-trust land may be authorized by a duly adopted resolution of the tribal council. As used herein, the term "net income, rental or profits" shall mean gross income, rental or profits realized from said lands less only ad valorem or other property taxes assessed by and paid to federal, state or local taxing authorities.
Section 2. Subject to the lImitations prescribed in Article IV and Article Xl of this constitution, the business committee shall negotiate and enter into leases or other agreements regarding the use of said lands, collect the gross income, rentals and profits therefrom, pay the necessary taxes upon the lands as the same become due, and invest the net proceeds in securities or investments fully guaranteed as to both principal and interest by the United States of America or agencies or instrumentalities thereof.
ARTICLE XII - - SAVINGS CLAUSE
Until such time as the first election is held under this constitution and by-laws, the incumbent committee members and officers shall continue to serve in that capacity subject, however, to the provisions of this document. The first primary and/or runoff election under this constitution shall be completed by November, in the odd numbered years following the adoption of this constitution and by-laws. Ballots will be counted on a date determined by the election board. All ordinances and resolutions heretofore adopted, and not in conflict with this document, shall continue in force until duly modified or repealed.
ARTICLE XIII - AMENDMENTS
Amendments to this constitution and by-laws may be proposed by the majority vote of the tribal council at an annual or special council meeting; and, if approved by the Secretary of the Interior, shall be submitted to a referendum vote of the members of the tribes and shall be effective if approved by a majority vote of those voting.
BY-LAWS OF THE CHEYENNE-ARAPAHO TRIBES OF OKLAHOMA
ARTICLE XIV - DUTIES OF OFFICERS AND BUSINESS MANAGER
Section 1. The chairman of the business committee shall preside over all meetings of the committee, shall perform all the duties of a chairman, and exercise any authority delegated to him by the business committee. He shall have the privilege of voting in case of a tie. He shall further preside at all meetings of the tribal council, unless a different presiding officer is selected by the tribal council at the outset or at any time during the course of the meeting.
Section 2.The vice-chairman of the business committee shall call the roll at the opening of each meeting. He shall then read the minutes of the previous meeting. The minutes shall be corrected as necessary and approved by the business committee.
Section 3.The secretary shall call to the attention of the business committee any unfinished business from the previous meeting. The secretary shall read to the committee all communications which have been received by said committee. it shall be the duty of the secretary to answer all correspondence after it has been discussed and a decision made by the business committee. The secretary shall certify to the accuracy of all actions taken by the council and the committee.
Section 4. The treasurer of the business committee shall be custodian of all monies which come under the jurisdIction or control of the Cheyenne-Arapaho Business Committee. He shall conserve, invest, and pay out money in accordance with the provisions of his constitution and by-laws and pursuant to the orders and resolutions of the business committee provided, however, that as to any account or other deposit maintained by the tribes with a bank or other depository or institution all checks, drafts, or other withdrawals on or against said account or deposit shall require two (2) signatures, which signatures shall include that of the treasurer and that of such other officers or members of the business committee as the committee may designate by resolution.
The treasurer shall keep account of all receipts and disbursements and shall report the same to the business committee at each regular meeting. He shall be bonded in such an amount as the business committee by resolution shall provide, such bond to be satisfactory to the Commissioner of Indian Affairs. The treasurer shall cooperate and coordinate with the business manager, who shall keep a double-entry set of books which shall be subject to audit or inspection at any time at the discretion of the business committee. Said books shall be maintained at the tribal headquarters. At the conclusion of each calendar year, said books and records for said year shall be promptly delivered to the Superintendent of the Concho Agency of the Bureau of Indian Affairs, who shall cause an audit of said books and records to be made by appropriate officials of the Bureau of Indian Affairs. A written report regarding the results of each such audit shall be submitted to the business committee by the Bureau of indian Affairs as promptly as possible.
Section 5. The sergeant-at-arms shall maintain order and decorum at all meetings and such similar duties as may be directed by the presiding officer.
Section 6.The business manager shall:
- a. Manage the tribal office and maintain the order of tribal records and make them available to members of the tribal council and business committee as appropriate and to insure their security.
- b. Take care of those duties which may be assigned by the business committee.
- c. Assist the election board.
- d. Maintain a double-entry set of books and records reflecting all receipts and disbursements of tribal funds and generally perform the function of bookkeeper in coordination with the treasurer.
- e. Maintain the registration list of eligible voters by districts and tribe and keep a record of all ballots mailed out and those returned.
- f. Publish a monthly tribal newsletter subject to the availability of budgeted funds and in a form suitable to the business committee, but to include a copy of the proposed and approved budget, notice of meetings and elections, a list of candidates and election results, and a brief report of tribal council and business committee meetings and trip reports.
Provide for the minutes of all tribal council and all business committee meetings and prepare same for the secretary to certify as to accuracy. Minutes shall indicate the vote of each member of the business committee on each resolution.
ARTICLE XV - OATH OF OFFICE
Each member of the business committee and each officer or subordinate officer elected or appointed hereunder shall take an oath of office prior to assuming the duties thereof. The oath of office shall be as follows:
I, _________________________, do hereby solemnly affirm that I will support and defend the Constitution of the United States against all enemies and will carry out faithfully and impartially the duties of my office to the best of my ability and will promote and protect the best interests of the Cheyenne-Arapaho Tribes in accordance with the Constitution and By-Laws of the Cheyenne-Arapaho Tribes of Oklahoma.
ARTICLE XVI - MEETINGS
Section 1.Regular monthly meetings of the business committee shall be held on the first Saturday of each month at the tribal headquarters, unless it falls on a legal holiday; and, in such event, it will be held on the following Saturday. Such meetings shall be open to the public.
Section 2. Special meetings of the business committee may be called at the discretion of the chairman and shall be called by him upon written request of five (5) of its members or upon receipt of a petition signed by two hundred and fifty (250) members of the tribal council. Written request by the petition shall state the object of the meeting, and no other business shall be transacted until that specified in the request has been fully disposed of. A 30- day notice of said meeting requested by the petitioners shall be published in the tribal newsletter and/or other appropriate newspapers and posted at tribal headquarters and at the Concho Agency. Special meetings of the business committee shall not exceed one (1) a month at tribal expense. Such meetings shall be open to the public.
Section 3. An annual meeting of the tribal council shall be held on the first Saturday in October of each year. The meeting place will be designated by the business committee. One-half (1/2) of the meeting time available shall be reserved for tribal business from the floor.
Section 4. Special meetings of the tribal council may be called at the discretion of the chairman of the business committee, but shall be called by him upon wntten request of five (51 of the elected members of the committee, or upon receipt of a petition signed by two hundred fifty (250) members of the tribal council. A 30-day notice of this meeting must be published in the tribal newsletter and/or other appropriate newspapers and posted at tribal headquarters and at the Concho Agency. One-half (1/2) of the meeting time available shall be reserved for tribal business from the floor.
Section 5. The regular monthly meeting of the business committee for the months of March and September shall include an agenda item for the business committee to counsel with the tribal chiefs regarding the needs and welfare of the tribes and individual members thereof. Each tribal chief shall receive an invitation to be present at these meetings.
Section 6. Sub-committee meetings as required shall be held in the a.m. prior to business committee meetings.
Section 7. Each meeting of the tribal council and of the business committee shall be conducted pursuant to Robert's Rules of Order (Revised), except when said rules are in conflict with this constitution and by-laws.
Section 8. Other meetings requiring representation of the tribes may be attended by one member of the business committee; and when deemed necessary, a second member of the business committee and/or one additional person other than a member of the business committee may attend at tribal expense. The delegate or delegates shall be selected by the business committee. Official travel will be covered from tribal funds, and per diem shall be determined pursuant to subsection c of Section 5 of Article IV of this constitution.
ARTICLE XVII- RATIFICATION
This constitution and by-laws shall be effective when approved by the Secretary of the Interior and ratified by a majority vote of the indians of the Cheyenne-Arapaho Tribes voting at an election authorized by the Secretary of the Interior under regulations which may prescribe pursuant to Section 3 of the Oklahoma Indian Welfare Act of June 26, 1936.
(Approved by the Secretary of the Interior on April 3, 1974)
Ratified by the tribes in an election.
(Election held April 19, 1975)
AMENDMENT NO. I
(Article IV - Council and Committee Authorities)
- h. The members of the tribal council may limit or restrict any of the powers of the business committee at a duly called tribal council meeting.
- The Cheyenne-Arapaho Business Committee, subject to applicable Federal and State Laws, shall have the power to act for the Tribes in all matters not enumerated in Section 1 of the Article, in Article Xl as prohibited by Tribal Council Resolution and as otherwise restricted by the Constitution and By-laws.
- a. The Business Committee may petition to repeal a Tribal Council Resolution, but only by a referendum vote of the Tribes.
- b. Tribal Council Resolutions shall become effective upon passage at a Tribal Council meeting and remain in effect until repealed at another Tribal Council meeting or a referendum vote of the Tribes.
(Approved by the Secretary of Interior on September 10, 1993, this amendment was duly adopted by a majority of the qualified voters who cast ballots in the July 27, 1993 election.)